Can you imagine?

This is how organizations, normally, see the world:

A place full of unexpected results conspiring against its existence and success.

But, if we digg a little deeper...

We always find an invisble system with its own agenda. Worst, we find nests of invisible cycles conspiring against the oficial agenda.

And what is interesting is ... like in that Alien movies: The evil (the xenomorph) was inside Ripley all the time

Results are a natural fruit of how organizations work and manage. Some times it is just a rule, just a small practice, that derails the entire system.

Can you imagem the power of that bonus?

Practicing the noble art of cheating (part V)

Part I, Part II, Part III e Part IV.

Let us go back to the last picture of Part IV ...

... and let us select the elements of the cause-effect relationship that are in red.

These elements are coded because they were written by someone individually, ideally even anonymously, so that the elements are more freely evaluated by all.
And now, with the group in front of the relationship we can ask:
- Why does A2 happen? What may be behind A2?
- Why does B2 happen? What may be behind B2?

Speculation will start to arise and we may agree on a first cause

Whe have safety accidents because staff do not know the risks.
Why staff do not know about security risks?
Staff do not know about security risks because we do not train staff.
E also have staff accidents because we have no safety protection systems in place.

Good practice is to ask "why" at least 5 times. In this way we move towards root causes, something that influences the end result and can be manipulated by us.

Successively asking why sometimes leads us back to a point already described, namely:

Do you see that? Do you see a loop there?

This technique leads us to identify a cycle that conspires in a normally dangerous way. Especially when they have the power to accelerate autocatalytically. The more accidents occur, the more potential is created for new accidents to occur in the future. Who taught me the ABC of systemic thinking, Peter Senge, places at the center of these cycles the icon of an avalanche descending through a mountainous ridge. The farther down, the more voluminous and destructive the avalanche.

We do not train staff because we have no time available for training.
Why do we have no time available for training staff? Because we lack human resources!!! So, we went back to the starting point.

The exercise should also be done by looking ahead for the future. Can any of the post-its on the board be the cause of something still to describe?

Now instead of "why" I use the expression: "And" as a way of appealing to a criterion of importance.
For example: we lack human resources. And? Why should we worry about this? What may be the consequences of this situation?

If staff is lacking, then existing staff must systematically extend their working hours.
The SME owner could comment:
- And? or "So what?" This is not a problem. I do not pay them overtime.
- OK! And what can happen because of the systematic use of overtime, paid or unpaid?

- People saturate, get tired, want to live their extra work life.
- And?

- Some say goodbye and leave the company. Others begin to fall ill and often fail to come to work. Others come to work, but without the necessary attention.
- And?

WOW! See what just happened?

We identified three more cycles that conspire to maintain and worsen the status quo. How can a company aspire to enter a virtuous cycle if, in this restricted scope alone, we find four vicious cycles. And as long as these cycles are not broken we are wearing bandages, we are making corrections, we are feeding imbalances that we will sooner or later be unable to contain, to hide, to control.

For simplification let us only use three cycles:

Now we have to identify all sticky notes that have no upstream arrows, no upstream causes, they represent root causes, they are root causes. In our example we have (see the yellow sticky notes):

Let us also identify sticky notes that include "no(t)", things we don't have or don't do:

Strategic initiatives will be projects, action plans, dedicated to surgically eliminating root causes and the various "no(t)".
Remember the figure of the monstrous earthmoving machine in part III?

I use it to get here and to highlight the specificity of what is going to be proposed, the degree of detail, as well as the authorship of these proposals, people who suffer from these problems and who are involved, challenged to give their opinion. People with tremendous motivation to perform, because it is their everyday work and they were the creators of the action plan.

Going back to the sticky notes, now of another color, we can place over each root cause or no(t), one or more elementary actions to eliminate these causes.

"Streamline staffing" (we often don't need to hire more people, we just need to transfer people from some sectors to others) to eliminate "The staff number is very restricted"
First "Update job descriptions and competence requirements", then "Train staff" to eliminate "We do not train staff"
"Allow time for training" (be creative, you don't need to do training seated in a room, on-job-training? games? films?) to eliminate "No time available for training"
"Design and implement safety protection systems" to eliminate "We have no safety accident protection systems"

If we impleent those actions what will, most likely,  happen? See the green sticky notes

But ...
If we no longer have lack of human resources... staff no longer needs to systematically extend working hours... Do you know what that means?


The chain of effects downstream no longer happens!!!

So, what do we need to do?

How to turn this into an action plan, a strategic initiative?
We have to answer the questions:

Who? When? Sequence? Time? Cost?

Et voilá!
We come to a detailed action plan arising from the strategy described in the strategy map.

Normally a team of 6 or 7 can generate 3 to 5 pages like this one:

Using the technique of sticky notes with different colors (gray is action; green is something you cannot change)

Then we list all gray sticky notes ...

... and start to make groups of gray sticky notes around a common theme. For example:

• marketing and brand
• production and efficiency
• innovation and interested parties
• marketing and influencers.

What do you think about this technique?
Would you like to try it?

Practicing the noble art of cheating (part IV)

Parte I, Parte II and Parte III.

We have a strategy map and we assigned indicators to each strategic objective. For each indicator we can measure current performance, the today's results, and we settle targets for future performance.

As we wrote before in Part III, today's organization generates today's results in a perfectly normal way. More demanding future desired results have to be generated by a different organization, the desired future's organization. So, to get that performance improvement we need to tramsform the current organization.

There is no chance. Sustainable performance improvements don't happen by accident.

Normally, we set a time frame between today's result and meeting the target. For example, we say that in the next 12 months the organization will increase its productive capacity utilization rate from 55,9 to 85%.

And I question you: Why 12 months? Why not tomorrow or next month?
And you answer: Because we are not yet the organization of the desired future, the one able to generate the desired performance.
Then I add: the strategy map is a theory, a hypothesis about how the organization will improve its performance, but the present organization is still not there.

So I ask: where are the weak spots that prevent us today from having the desired future performance? Concentrate on them, they are what restricts us, what constrains us from achieving our goals.

Let us look into the gap between today's results and desired future results as a perfectly normal and legitimate product of our current set of processes (that's how we work, how we manage, how we train, how we learn, ...)
Those current processes include within, a set of systemic structures that conspire (I use this word here because it seems perfect for what I want to communicate) so that today's results differ from desired future's results. Those systemic structures generate behavior patterns that quite naturally are behind today's results.

To eliminate the gap between today and the desired future we need to identify and eliminate the root causes behind those systemic structures through a set of action plans, strategic initiatives, which will transform today's organization into the desired future's organization and that way generate the set of processes of the future.

We will use a trick to identify the systemic structures: compare current performance with desired future performance. So, plunge into that gap and identify a negative fact. A fact is a fact. A fact cannot be denied. A fact is no theory. Everyone can see that fact. Be as specific as possible.

Gather a diverse group of people who together know the organization at several levels and from different perspectives. Ideally most of them were present when the strategy map was drawn. Remember to all the strategy map, the importance of the cause effect relationships and highlight the fact that the organization is still not the organization of the desired future, highlight the gaps in performance and give everyone a generous amount of sticky notes. Then ask them to individually and anonymously write a negative fact per sticky note and record as many negative facts as anyone can.

An example of a negative fact can be:

1. The machines have been down for a long time (x hours or y%)

When everybody finishes with the negative facts ask them to keep their facts secret and ask them to speculate. Ask them to give their opinion. Ask them to write down the causes that they think are behind each of the negative facts.
One cause per sticky note
For example:

A1. We do not perform preventive maintenance

B1. We have no critical spare parts

When everybody finishes with the causes ask them to give a final step and ask them to write down their opinion about why each negative fact is important for our strategy execution. One reason for importance per sticky note.
Example:

a1. Lost production capacity

This is what we are doing:

In this way we draw a cause-effect relationship anchored in reality, in a negative fact, something that no one can deny.

Negative facts are real but they can have no impact in the organization's strategy. 

I always use the example:

The company's last Christmas party was a failure.

Truth? Yes!

Relevant to the strategy? Most likely not!

So, we must test the importance criteria and check if they have any connection with strategy. Check if the importance criteria violates any promise from the strategy map:

In this example: Lost production capacity clearly goes against complying with prodution plans and maximizing usage capacity.

This way of working with facts, causes and importance criteria make us look into the organization at different levels of abstraction:

The following table can represent the contribution of one person:

Imagine that your team has 7 persons. 

Imagine that each person records 5 negative facts. So, you will have 35 cause effect relationships.

Imagine that 5 are similar to others. So, you will have 30 cause effect relationships.

Test all those negative facts to check if they are really relevant for strategy:

Now, look into the set of 30 cause-effect relationships and see if you can find new relationships among two of them. For example:

The effect "a1.Lost production capacity" acts as the cause that generates the effect "A3.We have stock shortages". And then A3 becomes the cause that generates "3.We carry unmatured product"

Go back to the remaining 28 cause-effect relationships and see if you can find one that relates very well with this two. Normally, people find more and more relationships. After some they will start to write new sticky notes because seeing all these at a wall make them find new relationships (that is why I use a codification for each individual negative fact, the new ones have no code, they are a product of team interaction)

After some iterations we can get a picture like this:

That is why I like to use the word "conspiracy".

Can you see how many feedback loops we have acting on the system?

If we want to improve we have to break this self-reinforcing cycles.

This post is already too long, in Part V I will present my technique to go from the conspiracy cycles into a set of very focused action plans, the strategic initiatives.

Other examples of conspiracy cycles (in Portuguese) here, here and here.

"The Great Sparrow Campaign" - gente perigosa (parte II) ou Heterogeneidade dos mercados (parte III)

Esta manhã ao ler um artigo delicioso, aborda o tema da estratégia sobre uma perspectiva psicológica que nunca tinha lido, a certa altura escrevi na borda do texto digital: (cromos, galeria, Zapatero, cemitérios).

Agora acrescento "realidade aumentada" segundo esta abordagem em "Para assentar ideias". Neste texto escrevo que, tal como no artigo que ando a ler, a realidade existe, mas nós não somos capazes de ver a realidade, nós só somos capazes de ver aquilo que a nossa experiência nos preparou para ver. Por isso, quando o mundo muda, é fundamental ter gente sem mapas cognitivos castrados em posições de poder, para não estarem demasiado prisioneiros do passado. Por isso, escrevi que o melhor era Zapatero sair. Por isso, coleccionei a galeria de cromos, gente formatada numa época e incapaz de partir o molde onde foi educada. Como não recordar Napoleão:

Por isso, apontei "cemitérios" por causa de uma frase de Max Planck: "Uma nova verdade científica não triunfa convencendo seus oponentes e fazendo-os ver a luz, mas porque seus oponentes finalmente morrem e uma nova geração  que está familiarizada com ela cresce".

Em Portugal, com as mesmas caras há décadas nos cargos de poder parece que continuamos sempre a combater os desafios de hoje com a mentalidade que formatou essa mesma gente no tempo em que não havia nem internet, nem União Europeia.

Em ""The Great Sparrow Campaign" - gente perigosa" escrevi mais uma vez sobre os jogadores amadores de bilhar, um tipo de gente muito perigoso. Gente que Reich apelidaría de Zé-Ninguém, só capaz de ter um horizonte temporal entre o que almoçou e o que vai jantar.

Em Março e Dezembro de 2016 escrevia aqui que havia uns aprendizes de feiticeiro à frente da APROLEP. essa gente queria acabar com as importações de leite, esquecendo que Portugal exportava mais leite do que aquele que importava. Claro, em 2018 a brincadeira rebentou-lhes na mão, a medida que defendiam em 2016 para impedir as importações de leite, arrasou as importações de leite em Espanha, leite que era exportado por ... Portugal.

Esta semana li um texto que me fez lembrar os aprendizes de feiticeiro à frente da APROLEP, desta feita acerca das importações de carne... here we go again, "Defender a Agricultura, defender Portugal":

"A agricultura é a arte de produzir alimentos para a sociedade, [Moi ici: Estou farto de escrever aqui no blogue que a função do agricultor não é alimentar a sociedade, a função do agricultor é ganhar dinheiro através da prática da agricultura. A sociedade não quer saber dos agricultores, quer produtos agrícolas baratos nem que venham da Ucrânia. Por isso, o agricultor não deve ser trouxa e deve trabalhar para quem valoriza o fruto da sua actividade. Adiante] ocupando o território e fixando pessoas, que, através da sua actividade agrícola, mantêm os territórios limpos e ordenados, contribuindo para a manutenção da fauna e flora autóctones. [Moi ici: Sim, a começar pelos eucaliptos, não é?]
...
Portugal é deficitário em carne, e nesse sentido deve apostar em equilibrar a sua balança comercial através do aumento da sua produção nacional.[Moi ici: Cuidado com a estratégia cancerosa, que destrói a joalharia]
...
É com este tipo de medidas que iremos conseguir reduzir a nossa pegada carbónica, ao contrário do que nos tentam vender dizendo que a carne importada até é mais barata… e onde os custos ambientais já não são tidos em conta, como é o exemplo do recente acordo da UE com o Mercosul. A Fenapecuária é literalmente contra este acordo, considera mesmo que é um acordo desleal para com o sector e solicita a todos os partidos políticos que reflictam bem sobre o que está em causa.[Moi ici: Gente ao nível de um Nuno Melo e do seu grito contra os paquistaneses. A um produtor de carne eu aconselharia a subir na escala de valor, a fugir da concorrência pela quantidade e preço e que apostasse na joalharia]
.
Os portugueses merecem saber que as condições e regras de produção não são as mesmas, os portugueses merecem saber que o sector pecuário nacional é moderno, respeita as regras ambientais, cumpre com o bem-estar animal,"[Moi ici: Indo por este caminho, alimentamos o discurso que legitima alguém na Alemanha, ou em França, dizer que a carne portuguesa é produzida em condições e regras de produção que não são as mesmas. O karma é lixado!]"

Practicing the noble art of cheating (part III)

Parte I and Parte II.

So, instead of starting to draw a strategy map based on abstract concepts such as mission and vision, we showed in Part II how we do the other way around and start with an example of organization-customer fit and do the exercise of going from the concrete to the abstract.

In this post "Opportunities are not just out there, ready to be plucked" one can read about the "Shaping Ability":

"Opportunities are not just out there, ready to be plucked. Courses of action that can be superior often require proactive efforts to shape selection criteria for their potential to be expressed."

Yesterday, during a morning walk I read "Crossing the chasm: Leadership nudges to help transition from strategy formulation to strategy implementation", from Alex Tawse, Vanessa M. Patrick, and Dusya Vera, and published by ScienceDirect. I think this article can be used as an introduction to the challenge of developing an approach to implement a strategy.

"The issue of crossing the chasm from planning to implementation is particularly germane to top managers and other business leaders who bear primary responsibility for strategy formulation and must engage in the implementation process for it to be successful.
...
In this article, we argue that successful strategy implementation should stem from within the organization and needs to garner total organizational effort, including the leadership and active participation of top-level and mid-level managers."

This reminds me why I use so many times this picture to joke about implementing a strategy:

 Normally, organizations ask outsiders to prepare a paper about what needs to be done to execute the strategy: Easy! Raze everything and build from scratch!

Let me go back to high school and to Descartes.

With Kaplan and Norton I started with BSC 1.0 and BSC 2.0, but when I got there I felt some dissatisfaction.
.
When I tell this story I always use this analogy: When I studied Philosophy in high school, I loved Descartes's statement "I think, therefore I am" was so powerful ... everything else could be a lie, but I existed because I am a thinking being, because I was aware of myself ...
.
After this brilliant corner stone for his building we learned Descartes's justification for the existence of God ... God is a perfect idea. Man is an imperfect being. An imperfect being cannot generate a perfect idea. Therefore, God must exist a priori, cannot be a human creation.
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I didn't like this justification ... a man who had laid such a powerful foundation for his worldview ... stood for this ...
.
When I was working with BSC at the beginning and coming up with BSC 2.0, a strategy map and indicators and looking at the goals:

The question soon arose:
.
What should we do to meet these targets (metas in Portuguese)?
.
Kaplan and Norton's advice was ...
.
.
.
No, it can't be
.
.
.
A brainstorming ...
.
What?! After all the intellectual rigor to build the strategy map and indicators, build a set of strategic initiatives based on well-intentioned brainstorming? !!!!!!!
.
I never liked this solution until I discovered William Dettmer's book, "Strategic Navigation", that operationalized the ideas of a guy called Goldratt and his Theory of Constraints, and it was based on what I learned from them that I started using these cause-effect  relationships:

as the basis for formulating strategic initiatives.

Let us start with this picture:

Thus, if the current system performance is a natural consequence of the current system functioning (today), and if the organization aspires to a different future performance then the current system must be transformed into the future (desired future) system, the only one capable of generating the desired future performance in a natural, systematic manner.

When we compare today's business with the desired future business, we find that there is a gap (the today's performance versus the targets). That gap does not happen by chance but it is the product of a system that conspires to produce today's results rather than the desired future results.

Well this introduction took me more space than I thought. In Part IV we will show how to describe the conspiring system and from there how to develop strategic initiatives capable of executing a strategy.

"like Switzerland"

Mal comecei a ler "Can China Avoid a Growth Crisis?" encontrei um trecho que me prendeu a atenção:

"China’s Fortune 500 firms are heavily reliant on domestic revenues, and a rapidly falling working-age population will severely reduce domestic GDP growth in the absence of improvements in labor productivity (which are unlikely to occur). Japan provides an uncomfortable precedent for the consequences of this demographic shift.
...
To keep their places on the Fortune 500, China’s domestic giants will have to develop a global mindset more characteristic of multinationals from small countries like Switzerland—a transformation that has to date eluded most of Japan’s businesses." [Moi ici: O conselho para subir na escala de valor que há milhares de anos recomendo às PME tugas, aqui enviado para as empresas gigantes chinesas]

Há dias voltei a publicar este diagrama de 2009. Publicado inicialmente em Abençoada internet (parte III) (BTW, fez-me recordar o infelizmente desaparecido Edward Hugh)

No postal explico as relações de causa-efeito do diagrama.

Sobre a China, sabemos que a população está a envelhecer aceleradamente, que o consumo interno cai com o envelhecimento, que o destino da produção low-cost é sair da China para África e outros países do Sudeste Asiático. Só a subida na escala de valor aumenta a produtividade e abre mercados novos para as exportações.

Recordar também os "hidden champions" de Hermann Simon e o truque alemão.

Qual o desafio? Trabalhar as marcas chinesas.

Há muitos anos, vi um filme num Domingo à tarde na RTP1. A pesquisa no Google diz-me que se chama "A Princesa e o Pirata", e foi feito em 1944 com a participação do grande Bob Hope, comediante dos filmes da minha infância. Neste livro encontrei uma descrição da cena que recordo desse filme. Atenção, era um filme passado em 17XX, tempo de piratas e corsários:

"Looking back over the history of industry, I am frequently reminded of the expression 'Made in Japan'. One day in 1947 I was in a theatre watching an American movie. Bob Hope was acting as a pirate and had an Iron hook on his left arm. He was fighting against other pirates on a boat and finally his iron hook was broken just by a blow of a sword. He checked the broken hook end said with a sneer on his face, 'Ah! It's made in Japan'. I clearly remember that this expression was widely accepted during and after World War II, meaning 'reasonable price but poor quality'. That was synonymous with Japanese products for a long time."

Quando eu assisti ao filme, Made in Japan tinha um sinal de qualidade.

Mesmo trabalhando as marcas há que ter cuidado com os alemães, por causa da assimetria nas gamas de preço.