Last night I started reading "How to Create the Perfect Meeting Agenda" and smiled when I found:
"Instead of designing your agenda as a laundry list of topics to be broached, consider creating your agenda as a set of questions to be addressed. In its simplest form, the meeting exists to answer a set of compelling questions in an allotted time.
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By populating the agenda with questions rather than topics, you’ll begin to think and act differently as you design the meeting. You’ll become strategic, thinking critically about the meaning of a topic and what your ultimate outcome is — the true reason to bring the collective together. In addition, this method fosters intentionality.
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Think about creating agenda questions for meeting attendees like you would go about creating goals for your employees. Why? Goal-setting theory demonstrates that goals energize, focus attention, and promote persistence, all of which lead to better performance."
Another suggestion in the article is very useful for the effectiveness of management review meetings:
"Privilege the most important questions first.
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Meeting science shows that content at the start of an agenda receives disproportionate amounts of time and attention, regardless of its importance. The implication is clear: put your most compelling questions at the start of the meeting. This will not only assure coverage of key issues; it is also a way of quickly grabbing attendee attention and conveying the value of the meeting. And while it is fine to start a meeting with 5 minutes or so of news and notes, after that concludes, go all in addressing the most challenging, important, and vexing questions.
At the webinar I also recommend:
Management review process starts with the gathering and analysis of the data, that is sent to top management. Before meeting together, top management should review the prepared information and take notice of what is going according to planned, what is having a behavior different from planned, positive or negative, and what is and may happen in the context that may affect future performance of the management system.
In the article one can find:
"Privilege the most important questions first.
.
Meeting science shows that content at the start of an agenda receives disproportionate amounts of time and attention, regardless of its importance. The implication is clear: put your most compelling questions at the start of the meeting. This will not only assure coverage of key issues; it is also a way of quickly grabbing attendee attention and conveying the value of the meeting. And while it is fine to start a meeting with 5 minutes or so of news and notes, after that concludes, go all in addressing the most challenging, important, and vexing questions.
At the webinar I also recommend:
In the article one can find:
"After your set of questions is finalized, distribute the meeting agenda in advance so people have time to think about and prepare for the questions to be addressed. [Moi ici: Attention, my advice is more radical than this one. I recommend not only distributing the agenda in advance but also distribute the content in advance. The meeting is not for watching a presentation or analysing information. That can be done in advance] There is no “magic time” per se; vexing strategic questions likely require around a week of lead time, but for most other questions, three days lead time should suffice."BTW, next webinar about this topic is scheduled for Thursday, March 5th.
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